Sending and receiving documents and files in the form of an attachment is something that we are all very familiar with. The recipient is required to double-click on the attachment to open it and then it can be saved off as required.
However, did you know that there is a different way to attach documents? That you can also send the contents of a document in the body of the email as opposed to an attached file? This can sometimes be really useful and can be done by simply adding a button to the Quick Access Toolbar in Word.
Open the Word document you would like to send
- Click the drop-down arrow on the Quick Access toolbar
- Select More Commands
- Select Commands Not in the Ribbon from the Choose commands from drop-down menu
- Scroll down and select Send to Mail Recipient
- Click Add
The Send to Mail recipient icon will now be on the Quick Access Toolbar.
- Click Send to Mail Recipient
Email fields will show. Complete these as normal. The Word document will appear in the body as opposed to as an attachment.