Using Tags in OneNote can be an effective way to fight against information overload. One of OneNote’s most powerful, yet underutilised features is tagging. Tags help you extract and organise data across notebooks. Every note or item marked with a particular tag will show up in the search results when you search for that tag. A summary can also be created to pull out and group all tagged items. This can be extremely useful when making a to-do list or focus on particular information.
To use tags:
- Click on the Home ribbon
- In the Tags group, click the drop-down arrow to see a list of the built-in tags
NOTE: Custom tags can also be created in this section
Use tags to organise your data. For example, you could mark important items with the ‘Important’ tag, To-do items with the ‘To Do’ tag or questions with the ‘Question’ tag and so on. Keyboard short-cuts can be used to tag items faster. You can apply more than one tag to an item.
- Click the Find Tag button
By default, all tagged items will show grouped by tag name. You can also change the search options to include the current section, the current notebook or even all of your existing notebooks.
- Click Create Summary Page
A new page will be created in your notebook that contains all of the tagged items organised in to groups. This is a great way of creating to-do lists and organising your data more efficiently.